By Cheryl Pratt, RN, MA, CNAA-BC
Regional Dean of Nursing
My job is very hectic and some days it seems like not much gets done because of interruptions from phone calls, or constant emails. Friends ask me how I manage a hectic schedule and I laugh because I often wonder the same thing.
However, when you really look at the issue of time management, you can either manage your own time or let others manage it for you. For example, I control my own schedule and it is up to me to say, “Sure I can do this!” or “No, I have enough right now before taking on other challenges.” Of course, in today’s economic challenges, one does not want to say no to everything because of being busy and then suddenly finding out the boss thinks the job can’t be done. However, it is realistic to say that a contribution can be made, but maybe not be in charge of a project, or be able to delegate to someone that helps form the team. An old saying says that many hands make light work and working in a team environment can help with time management. Sometimes, a project or piece of work can be delegated and then the next time, when there is more time, more can be taken on.
Another thing with time management is to realize what is important. Again, someone may help set the priorities but other times, it is what feels right. If I have a lot on plate, some days I jump in and tackle big projects to clear more time for smaller things, but if the smaller things build up, I take the time to deal with multiple small things which in turn gives me more time to spend with a more time consuming project.
Keeping it in perspective is also a handy tool. Knowing that the world will not end if you forgot how to do a correct APA citation is important. Knowing correct APA formatting helps you in the long run to find information and demonstrates your knowledge. However, it is more important to stop and help a struggling student than to decide where the period is placed. Keep it in perspective.
The final thing that helps with time management is maintaining a sense of humor. For example, I forgot an important phone call one day. So the next day, a friend sent me a reminder email of an upcoming phone call. It was very nice, but it was funny because I don’t normally need that type of reminder. Looking at my calendar is usually enough for me to know where I am supposed to be and when. Or just listen to someone who is venting at a time when they are stressed. They are probably saying some very funny things. So look for the humor of the moment!
In summary, time management is about you taking control of your own schedule, asking for help, keeping the team membership, setting priorities and recognizing the humor of the situation.